Comparison
Belowdecks and Gemini compared point by point
With Gemini and Workspace Studio, each Google Workspace user creates their own automations. Belowdecks installs AI agents in your business, and our team sets them up and oversees them. This page compares the two for a small business.
Two ways to hand work to AI
Gemini is Google’s AI, included in the Google Workspace Business plans. Workspace Studio lets each user create no-code flows that work on their own: an email received in Gmail, a form response or a changed file starts a series of steps, such as drafting a reply, adding a row to a Google Sheets spreadsheet or scheduling a meeting. Studio connects the Google apps and a few others, such as Asana, Salesforce and Slack. Google also sells Gemini Enterprise, a separate app where each employee builds agents without code and connects them to Microsoft 365, Google Workspace, HubSpot or Jira. This page covers Workspace Studio, included in the Workspace subscription.
Belowdecks installs AI agents in your business that take on part of the work, and our team sets them up and oversees them every month. With you, it decides what starts each agent and which actions must wait for approval by someone on your team. It also connects the agents to your mailboxes and your software.
Workspace Studio therefore suits a team that works in Google Workspace and whose members each automate their own tasks. Belowdecks suits a business that wants to hand shared work to agents installed and overseen by our team.
Gemini and Belowdecks, line by line
The facts about Gemini and Workspace Studio come from Google’s public pages, checked on October 6, 2026. Several features depend on the Workspace plan you choose.
What you get
- Gemini and Workspace Studio
- Flows to create in Google Workspace
- Belowdecks
- Agents installed and monitored by a team
Who builds and maintains it
- Gemini and Workspace Studio
- Each user, for their own flows
- Belowdecks
- The Belowdecks team, from diagnostic to follow-up
What starts the work
- Gemini and Workspace Studio
- Gmail message, form, file, schedule
- Belowdecks
- An email, a schedule or a signal from your software
Connected tools
- Gemini and Workspace Studio
- Google, plus Asana, Salesforce, Slack and others
- Belowdecks
- Your mailboxes and software, connected at installation
Your go-ahead before an important action
- Gemini and Workspace Studio
- Approval the administrator can require
- Belowdecks
- Set up at installation to wait for your approval
Where approval happens
- Gemini and Workspace Studio
- In Workspace Studio, Google Chat or Gmail
- Belowdecks
- In your Belowdecks workspace, or from an email
Assistant for your customers
- Gemini and Workspace Studio
- None in Studio; separate offer: Gemini Enterprise for CX
- Belowdecks
- Assistant on your site; the customer confirms their request
Where data is hosted
- Gemini and Workspace Studio
- United States or EU, no Canadian region
- Belowdecks
- Your Belowdecks workspace; region agreed at the diagnostic
AI bill
- Gemini and Workspace Studio
- Included in the Workspace subscription
- Belowdecks
- Billed in your name by the AI provider
Monitoring the work
- Gemini and Workspace Studio
- Activity tab; logs for the administrator
- Belowdecks
- A result for each task, a monthly report
Help and support
- Gemini and Workspace Studio
- Google’s help center
- Belowdecks
- The Belowdecks team
Pricing structure
- Gemini and Workspace Studio
- Workspace subscription per user
- Belowdecks
- From $449 a month, setup quoted separately
Choosing
The situation where each one fits best
Both options meet real needs. The right choice depends mostly on the scope of the work to hand over and on your business’s tools.
Workspace Studio fits better if
Your team works in Gmail, Drive and Sheets, and each person wants to automate their own tasks without waiting for anyone. Your flows stay within Studio’s limits, and Gemini is already included in your Workspace subscription.
Belowdecks fits better if
The work to hand over involves several people or your customers, such as a request received on your website. Important actions wait for your go-ahead, and our team installs and monitors the agents.
Common questions about Belowdecks and Gemini
We use Google Workspace. Can Belowdecks work with our tools?
Belowdecks agents connect to your mailboxes and your software, and our team sets up these connections at installation. The diagnostic checks how to connect your Gmail mailboxes and your other tools, and determines what stays in your Studio flows and what moves to the agents.
What are Workspace Studio’s limits?
Google sets 25 flows per person, 20 steps per flow and 25 active flows triggered by Gmail. A daily run limit also exists, and Google does not publish its value.
A shared flow is a copy: each person who receives it gets their own flow, separate from those of the other team members.
Can we require approval before a flow sends an email?
Yes. The Workspace administrator can require approval before sending messages, editing shared files and acting in the calendar. The flow then waits for approval, given in Studio, in Google Chat or in the Gmail side panel.
In Belowdecks, we set up the agents at installation to ask someone on your team for their go-ahead before an important action. That person can answer from an email.
Where is the data kept in each case?
Google Workspace offers a data region in the United States or the European Union, or no preference. It offers no Canadian region, and Gemini processing in the chosen region is reserved for the Enterprise Plus and Frontline Plus plans.
Your data is kept in your Belowdecks workspace, hosted in a region agreed at the diagnostic, which may be outside Quebec. The text an agent reads goes through the AI provider, such as Anthropic or OpenAI, on your company’s account, and may be processed outside Quebec. Your privacy impact assessment must take this into account.
Sources
The information about Gemini and Workspace Studio comes from Google’s public pages, checked on October 6, 2026: Workspace Studio overview, triggers and steps, limits, approvals, data regions, data regions for Gemini, pricing, Gemini Enterprise and Gemini Enterprise for CX. Google’s features and prices change often, so check them before you decide.
Gemini, Google Workspace and Gmail are trademarks of Google LLC. Belowdecks is not affiliated with Google.
First call
Find out whether some of your work suits agents
A free 20-minute call to describe the work that takes up your time. We will tell you whether Belowdecks fits, or whether Workspace Studio is enough.